Creating safe, clean, and efficient learning environments requires a collaborative commitment—both within your district and through strategic partnerships. One of the many ways the NYS School Facilities Association supports our public schools is by offering Facilities Assessments. This proactive program optimizes your facilities management plan through on-site evaluations of buildings and grounds, conducted by our specialized team of school facilities professionals who review data, gather valuable input from key district stakeholders, and conduct an onsite assessment that results in valuable recommendations to support both your district’s success.
How a Facilities Assessment Can Help Your District
Following are some basic reasons to consider a Facilities Assessment:
- To gain an outside, unbiased opinion and measurement of the stated school district objectives against actual results and achievements.
- To access the facilities operations and organization as identified by educational institution objectives and commonly accepted professional practices of facilities management in primary and secondary education.
- To guide the facilities organization in conducting a detailed analysis and evaluation of departments/units responsible for delivering high quality facilities services.
- To assist the educational institution in determining appropriate perspectives of the facilities operations and the levels of customer satisfaction.
References are available from the NYSSFA office.
Steps in the Program
- School completes online application.
- A Facilities Assessment Committee calls applicant to discuss goals.
- NYSSFA develops a contract and sends a letter and summary of the process to applicant.
- A self-evaluation is sent to school administrators and/or stakeholders such as the superintendent, school business official and principal.
- On-site evaluation takes place.
- Committee members submit a draft report in text-only form, along with photos. A PowerPoint presentation is also developed for use at school board meetings, etc. upon completion of the report.
- The Final Assessment Report and PowerPoint are sent to applicant.
This process takes approximately 8-12 weeks from initiation through site visit. The written report takes 4-8 weeks from the date of visit. An evaluation team can complete the assignment in a shorter time if supporting information and data is provided early.Complete the online application.
The Analysis
Analyses are conducted using accepted standardized criteria and data. General areas of analysis include:
- Range of facilities services
- Budgeting
- Organizational structure
- Staffing levels
- Work planning, Capital planning
- Safety and security
- Quality of service
- And more
a Road Map
The end product of the Assessment is a comprehensive set of recommendations for an improved, efficient and cost-effective facilities management organization.
