Established in 1954 as a non-profit 501(c)(6), NYSSFA’s governing body includes seven officers, 18 State Directors, 18 Chapter Presidents and is where the work of 12 committees gets done.
Governance
Officers: Officers of this association include the President, First Vice President, Second Vice President, Third Vice President, Treasurer and an At-Large Officer. Prior service as a State Director for a minimum of one year and/or President of a local Chapter who attended at least one Leadership Weekend are prerequisites to serve as an officer. All officers serve a term of one year except the Treasurer, who serves a term of three years. Vacancies in the positions of all officers except the President shall be filled by vote of the Board of Directors for an unexpired term.
Officer Duties & Responsibilities
President: General supervision over the Officers and Board of Directors. Serves as an ex-officio member of all committees, selects chairs and assigns responsibilities to all committees. Presides at all Board and annual meetings. Works closely with the Executive Director to complete all planning for the entire year and meet Association goals and objectives. Checks progress and motivates chairs to meet goals, which may include special work on issues.
First Vice President: Serves as Program Chair and provides leadership in the absence of the President.
Second Vice President: Serves as backup to the First Vice President in program planning.
Third Vice President: Works with staff to run election and absentee ballot process.
Treasurer: Works closely with the Executive Director reviewing all invoices and financial reports. Presents report to the Board and makes recommendations related to the needs of the Association.
Board of Directors: The Board of Directors is responsible for governing this association, and consists of the officers, the Immediate Past President and the State Directors. The Executive Director and a representative of the State Education Department are entitled to attend meetings of the Board of Directors but have no voting privileges. The SFMI Chairman is entitled to attend Executive Committee meetings with no voting privileges.
State Directors: State Directors are elected representatives from each local Chapter. State Directors serve a term of three years and may be elected for more than one term. State Directors must have served as a Chapter officer or chairperson of a state association committee.
Line of Succession: Notwithstanding any other provision of the Association’s bylaws, in the event of a resignation of the office of President, First Vice President, Second Vice President or Third Vice President and upon the vote of a majority of the Executive Committee, officers move up the line of succession and the most recent Past President fills the vacancy in the office of Third Vice President for 60 days and thereafter until the vacancy is filled as otherwise provided.
Annual Schedule
July: Leadership transition meeting (SFA Presidents meeting – President, 1st, 2nd, 3rd VP)
August: move to – December: Executive Committee Meeting & Coalition Meetings (NYSCOSS, NYSSBA, ASBONY, SAANYS, NYSUT)
Officers meet in Albany the Monday evening prior to Tuesday meetings with coalition partners
September: Committee Chairs are appointed on or before September
Officers provide verbal reports for “webinar-style” meeting of State Directors and Chapter Presidents
October: Executive Committee Mmeeting and & two Board Meetings during Conference in Saratoga Springs
Officers meet Saturday evening upon the request of the President; Officers and State Directors meet Sunday afternoon
October: Board Orientation. Officers, State Directors, Chapter Presidents and Commitee Chairs participate in annual Board Orientation conducted on the last day of the annual conference
December: Planning Meeting
Officers and SFMI Board meet in Albany to plan educational programming for the coming year
December: School Facilities Managers’ Academy
If available, officers travel to Academy location to greet members and assist staff with Academy program
January: Governor releases Executive Budget Proprosal. State Budget advocacy season commences.
February: Virtual Board of Directors Meeting Meeting
Officers provide verbal reports for “webinar-style” meeting of State Directors and Chapter Presidents
March: Executive Committee Meeting, Advocacy Day and Classrooms of the Future Summit
Officers meet in Albany the Monday evening prior to Advocacy Day, then attend Advocacy Day and Summit
May: Call for Nominations
May: Leadership Conference
Officers, State Directors and Chapters Presidents meet in the Association President’s home district for two days of strategic planning
Up to two executive members attend affiliate education conferences during the year to advance our mission:
April: National School Plant Managers Association
March: New Jersey School Building & Grounds Association (NJSBGA), New York State Council of School Superintendents (NYSCOSS)
June: Association of School Business Officials of New York (ASBONY)October: School Administrators Association of New York State (SAANYS), New York State School Boards Association (NYSSBA)
Nominations & Elections
The Third Vice President and Treasurer are elected by a majority vote of current DOF members who may vote either at the Annual Conference or by absentee ballot. Nominations for the position of Third Vice President and Treasurer must be submitted in writing to Association Headquarters no later than May 30 each year.
DOF members not attending the Annual Conference are encouraged to vote by absentee ballot. To obtain an absentee ballot, DOF members email a request to info@nyssfa.com in early September to receive an Absentee Ballot Request form.
This form must be filled out and either mailed or scanned and emailed back to info@nyssfa.com by the date on the form. Association Headquarters will process requests and email absentee ballots upon receipt.
